How To Write A Cover Letter For A Faxed Resume

What do I include in my cover letter heading?


"Writing Your Cover Letter" is a series of short documents that walks you through the creation of a cover letter. Here you can see the information in the "Quick Tips for Cover Letters" and "Preparing to Write a Cover Letter" pages put to use. This page guides you through adapting your experiences to the content in your cover letter and its different sections.

Contributors:Angie Olson, Allen Brizee
Last Edited: 2010-04-25 08:58:10

The heading provides your contact information, the date you are writing, and the address of the company to which you are applying.

For your contact information, you will want to include the following:

  • Your name
  • The address where you can be reached (if you live at college, will it be more accessible to include the local address or your permanent address?)
  • Phone number
  • Fax number (if applicable)
  • E-mail address

Then, you will skip a line and write the full date (month, day, year). Follow this by skipping a space and writing the contact information for the person to whom you are writing:

  • Name of the specific person
  • Title of that person (if available)
  • Address of the company

The reason you write your phone/fax number and email address is to make it easy for the company to contact you. You do not need to put this information down for the company itself.


Craig M. Leroix
2987 W. Taylor Dr.
Portland, OR 45720

February 2, 2005

Amy Kincaid, Human Resource Director
Western Electric, Inc.
387 Collier Lane
Atlanta, Georgia 30051

Job seekers at Purdue University may find value in the Purdue career Wiki here.

The following are additional Purdue OWL resources to help you write your cover letter:

When faxing a resume or sending it via e-mail as an attachment, your cover letter should be brief.  Revising and editing your cover letter are key to you objective: to obtain an interview.   To be successful, give time and thought to each type of cover letter and relate it specifically to each job for which you apply.  Here is a sample fax cover letter:

Fax To: Ms. Jill Smith

 Phone: 973.123.4567

 Company: ABC Industries

 Fax: 973.987.6543

 From: Your Name

 Phone: Your Phone

 Pages: 2

 Fax: Fax# You're Using

 Dear. Ms. Smith:

      In response to the job posting on NJIT's CDS On-Line.  I am enclosing my resume for your consideration for the database analyst position.

    My resume details my qualifications.   I have excellent communication and problem-solving skills, am proficient in Access and Oracle and have the ability to function well in stressful situations.  I am confident that my internship experience at XYZ Company will make me successful at ABC Industries.  Please contact me at my home number at (973) 222-2222 or via e-mail to schedule an interview.  Thank you for your consideration of my application.

It is o.k. but not necessary to mail a copy to the company. Many people mail it as an additional assurance that the resume will be reviewed.

E-Mail Cover Letters

Many on-line services are not listing only an e-mail address for the resume forwarding.  When you send your resume, a brief cover e-mail message is required.  Be sure you keep a copy of what you send for your records.  The salutation line should be formal, just like a letter, e.g., Dear Mr. or Ms. Smith:

In the body of the message, brevity is necessary.  Business e-mails must be brief, otherwise, you will not be viewed as a person familiar with workplace protocol.  Similar to a regular cover letter, you want to grab the attention and interest of the reader right away.   Therefore, by outlining your skills as they relate to the job description/requirements, you illustrate clearly that you know what the employer seeks to fill that position.


cc: yourself, if your program does not automatically do this!

 SUBJ: Application for Network Administrator

 Dear Human Resources Director:

I am pleased to attach my resume for consideration for the above position, as advertised on on May 2, 2000.  Please review it and note my excellent qualifications for this position.  In my current position I have gained excellent communication skills and my coursework has given me the background to join your firm and be productive from day one.

I am highly motivated to enter a company such as yours which offers excellent professional growth opportunities.  Please contact me at my home number at (973) 222-2222 or via e-mail and suggest a time and date when you would like to schedule an interview.  I will confirm it promptly.  Thank you for your consideration.

Your name

<Begin resume>

insert resume copy.  Do not send resume as an attachment.  Most recruiters will not open it, for fear of viruses.

<End resume>

The notification of 'begin resume' and 'end resume' allows the reader to copy it, forward it, or feed it into a resume bank.If the company requests that your resume be sent as an attachment, then it is fine to send it in the requested format.

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